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Personnel Action Form 2026

Official HR Notification

Dear @{triggerBody()?['Titleofstaff/Value']} @{triggerBody()?['Email/DisplayName']},

Greetings from the Admin and HR Unit! We hope this email finds you well.

We would like to inform you that Management has approved an adjustment to staff wages for the year 2026. This update reflects HEKS/EPER’s commitment to ensuring fair and competitive compensation for all staff.

The wage adjustment has been approved by Management and is effective from 1st January 2026. This applies across all staff positions as per the internal decision.

📄 Letter from Management

Please refer to the official management-approved document detailing the wage adjustment effective from 1 January 2026.

Open Document

Should you have any questions or need clarification regarding this update, please feel free to contact the HR person.

Best Regards,

Mean Touch
Admin and HR Coordinator

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SWISS CHURCH AID
Big changes start small.
HEKS/EPER is a member of the ACT Alliance

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Approval Record

Time Report Approval

Dear @{body('Update_item')?['StaffName']?['DisplayName']},

This is to formally confirm that your time report for @{outputs('Update_item')?['body/Month/Value']} is verified as correct. This approval is executed in full compliance with the Field Financial and Administrative Guide (FFAG) and Staff Regulations of HEKS/EPER Cambodia.

✔ Verified by Manager: @{outputs('Update_item')?['body/RequestTo_/DisplayName']}

✔ Leave entries verified against Eligible Leave Balance.

OPEN DASHBOARD

HEKS/EPER Cambodia Human Resources & Administration

CONFIRMED REF-2026-@{outputs('Update_item')?['body/Month/Value']}

Automated System Release | HR Department | HEKS Cambodia Regulations

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Time Report Status APPROVAL NOTIFICATION

Notification For

@{body('Update_item')?['StaffName']?['DisplayName']}

This is to inform you that your time report submission for @{outputs('Update_item')?['body/Month/Value']} has been officially APPROVED by @{outputs('Update_item')?['body/RequestTo_/DisplayName']}.

Please log in to your dashboard to review the finalized records and ensure all data is reflected correctly.

Dashboard Access

View My Time Reports

This is an automated system release. If you have any questions regarding the approval, please contact your approver directly. For technical assistance, please contact the administration office.

Mean Touch (Mr) Administration & HR Coordinator HEKS/EPER Cambodia

No.23, Street 554, Toul Kork Phnom Penh, Cambodia en.heks.ch

Official Correspondence © 2026 HEKS/EPER

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MEDICAL CLAIM REQUEST FORM Claim ID: @{outputs('update_item')?['body/ID']}

@{body('Create_HTML_table')}

PLEASE NOTE MY REMAINING BALANCE:
.................. USD

(Please fill in the last remaining amount confirmed in the application to ensure accurate records for your next claim)

📋 SUBMISSION PROCESS GUIDE

❶Create Claim: Employee creates the request on the Claim Dashboard.

❷Confirm Eligibility: System verifies the remaining balance and eligible amount.

❸Print Release: Print this "Medical Release" form for physical attachment.

❹Complete Voucher: Fill out the Required Voucher Form.

❺Sign & Submit: Complete all signatures and submit to Finance for verification.

❻Reimbursement: Finance team releases the payment directly to the employee.

Employee Acknowledgment: Name & Signature Date: ____ / ____ / 2026

RECORD VERIFICATION

Disclaimer: Claim amounts are subject to FFAG policy. If a negative balance (-) appears, it indicates usage exceeding the individual package limit.

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